ES Checkout
An ES Checkout Checklist is available
for each ES to use to check out at the end of each school year or when leaving
the ES position. This form is available in the ES Handbook. This is a two page document that you will have to approve two separate
print messages from your printer .The Checklist must be complete before
the final paycheck for June/July is released.
Checkout is done via e-mail with your ES advisor within
the first two weeks after school is out. ESs not checked out by the
end of two weeks after the last day of school, are subject to a reduction
in their student count for Fall. ESs not completely checked out by the
end of June may not be asked to work with us next school year. Please contact
your ES advisor early for assistance if you anticipate any trouble
getting your work completed.
1) The ES should complete each item listed on the
checkout sheet.
a. check the “all student list” to see that there are no overdues
for attendance orlearning records,
b. look at each student’s attendance records to make sure that all
rollsheets are in, with no gaps.
c. look at each learning record to make sure that the dates match the
rollsheet dates If the dates of the learning records do not match the dates of
the rollsheets, you must change the LR dates. It is easily done be clicking on
the track day (number under “beg” or “ending”), deleting that number, and
typing in the correct track day number… the date will automatically change…ask
advisor for help if needed!)
Check here to make sure
the numbers run consecutively… i.e. 1-16 track days for first LR, the next LR
should start with track day 17.
d. look at each learning record for sufficient content, new learning, and appropriate standards marked
(for HS students, the course titles must also be present.).
e. check for complete transcripts for both semesters for HS students that
align with learning records (if you’ve submitted a report card for a student,
but no transcript appears, let your advisor know). Make any needed corrections
so that if this transcript is requested to be mailed to another entity over
the summer, all will be accurate and ready for others to view.
g. sign your ES Evaluation (continuing ESs only) and ready to attach to
your ES Checkout paperwork.
5) When you feel that you have completed all of
your work, you will send an e-mail to your advisor informing them that
you are ready to check out. Your advisor will then check each of the steps
listed above. They will respond as quickly as possible, and will answer the
e-mails in the order that they are received...so first come, first serve!
Do not wait until the last day of the 2nd week as you may not receive your
e-mail confirmation on that same day.
6) If you receive an e-mail from your advisor
with items that still need to be completed, please work to complete them before
the end of the two weeks.
7) Once your advisor sees that all of your work
is complete, you will receive an e-mail stating that you are “clear” to check
out. Attach this e-mail to your signed checkout sheet, and mail it, along with
your ES evaluation sealed in an envelope, to the correct person for your school
as designated below. (If resigning, please also include a letter of
resignation):
Patti
Larriva